Mobile Helix at iManage ConnectLive, May 11-12

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Security Reigns in Legal Tech

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“ILTA’s 2015 Technology Survey Published: Security is King, Queen and Pawn” – Jobst Elster, InsideLegal

 

Security is on the minds and the agendas of Legal IT teams. It’s no wonder. The Legal profession is no different than the rest of the business world. Experian, Trump Hotels, Ashley Madison and the FBI are just a few of the organizations to suffer from major data breaches in 2015. Continue reading

Crossing Things Off Your To-Do List and Staying In Control While Mobile

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Now that we understand why it is so difficult to be productive while mobile, in this third post we turn to a potential solution to this frustrating problem.

For several years now, enterprise software has been designed and built to run inside the corporate firewall, accessible from any web browser inside the company network. This made things so much easier – easier for IT to manage and deploy a single installation rather than software on every desktop, easier for a user to be able to use a company desktop, later a company laptop, and now a personal laptop or computer from home.

Those same systems that are so much more connected and convenient than software on our desktops are preventing our mobile devices from being more useful. Mobile devices can’t easily connect to portals and file repositories behind the corporate firewall. The result is that all those systems must be redesigned to work for mobile. So, how can I access the information that I need to cross things off my to-do list when I am mobile?

Redesigning existing systems is costly, complicated and is not feasible for most IT organizations. Fortunately, there is a better way to expose internal systems to mobile devices with a lot less work and effort. Two technologies, when combined, yield the desired functionality without complete rewrites. The first is secure containerization and the second is HTML5.

Secure containers have been in use for several years and are a natural evolution of MDM (Mobile Device Management). MDM enabled IT to lock down an entire device, monitor its location at all times, and even wipe all contents remotely – including any personal apps, pictures, and videos. A secure container enables IT to control just the corporate data on a mobile device, including the ability to wipe and to set policies on its use, without sacrificing personal privacy. This is good for security and is the first part of the solution. However, to be really useful, the container must also provide access to the suite of applications needed to complete the everyday game of Tetris that is our to-do list.

Enter HTML5 – the technology that is already powering many web based portals behind the firewall. With an HTML5 container, accessing internal resources – whether they are documents in a DMS, a corporate intra-net portal, SharePoint, or other web-based technologies becomes much easier.

An HTML5 container is a native app that provides core functionality like offline access and push-notifications. Enterprise web apps run securely inside the container. Very little rewriting is needed, HTML5 is more portable and future proof than native code implementations for mobile. Most IT teams have a good understanding of HTML5 and are able to write apps using it quickly and easily. Many existing apps that run on the corporate intranet run inside an HTML5 container unchanged. In addition, existing legacy systems like Exchange 2003 and SharePoint 2003 have well documented web-based APIs to access them, making it easy for new web apps to be written on top of legacy systems for mobile use.

The world has gone mobile. Now it’s time for corporate systems to catch up. Let me access my files from my mobile phone without sacrificing security. Let me grab a document from DMS and email it to a client over lunch. Let me quickly take an internal attachment, rename it, and send it to an external client while enjoying a cup of coffee. Enable me to get valuable tasks done whenever I have time instead of later when I’m at the office. Let me get more small inter-dependent tasks done on the go – much like I can quickly turn, twist, and move shapes in Tetris. Then I can get more rows cleared from my to-do list and have more time and more patience for my kids.

Thank you for reading. Please comment below and tell us what you think. We would love to hear your thoughts.

Ilya