Is Your Email Vulnerable? Ask the Chinese Military

Image: ribkhan, Pixabay

I’m a current events junkie. I’ll admit it. And I work with law firms. Thus, my favorite podcast? “Stay Tuned with Preet.” Yes, this is Preet Bharara, the former U.S. Attorney for the Southern District of New York. Check out an episode. Preet takes a few questions about the law at the beginning of each episode. Then he has a guest. Preet is not only smart, but surprisingly personable. It’s a fast-moving hour.

A recent guest was John P. Carlin, former Assistant Attorney General for the National Security Division at the Department of Justice and Chief of Staff to Robert Mueller at the FBI. He is currently a partner with Morrison & Foerster. Carlin is an international cybersecurity expert.

One of the things which caught my attention in this episode was Carlin’s story of the US subsidiary of a German company whose data was stolen by hackers in the Chinese military. The company, SolarWorld, in Hillsboro, Oregon, made solar energy components.

How was the data stolen? Email. Carlin said, “Email. It is the least protected part of the system, usually. Not like Intellectual Property which is encrypted or where special measures are taken to protect it. They stole email traffic.”

Oh. “…the least protected part of the system.” Overwhelmingly true. Carlin said that the Chinese military found data which allowed them to figure out the exact price point of the solar panel components which would cause pain to SolarWorld. The Chinese dumped the China-origin solar energy product, selling at below market prices. Eventually this forced SolarWorld into bankruptcy. They are still operating in Hillsboro today.

John Carlin went on to say, “To add insult to injury, when SolarWorld sued for unfair trade practices, the Chinese military stole the litigation strategy.”

Arghh.

It’s a lesson to us all. Email is not as secure as it must be. Some law firms have a way for attorneys to send encrypted email to clients on as-needed basis. The reality is that these techniques are awkward for both the attorney and the client and are not used as often as they should be.

The day is probably a few years off when much of business email will be encrypted. Encrypted email must become easier to use for both parties for it to be widely adopted.

 But don’t be caught doing nothing. There are straightforward actions which you can take today:

  1. aUse your “trusted sanctuaries,” e.g., in legal technology, Document Management systems. Have a discipline of capturing and recording data in the sanctuary – this allows IT to manage the data.
  2. When possible, send document links, rather than attachments. Ideally send secure links or use Information Rights Management.
  3. Leverage DMS for data classification. Use the classifications to restrict outbound emailing of sensitive data.
  4. Apply pattern-based content filters to avoid emailing Social Security Numbers or other identifiable sensitive data.
  5. Provide education on phishing.

Take-way: Avoid being an example in John Carlin’s next book. 😉

Here’s a link to this episode of Stay Tuned with Preet.

–Maureen Blando is the President and COO of Mobile Helix, makers of the LINK Encrypted App for Lawyers

 

John P. Carlin, cited in the post, is the author of “Dawn of the Code War: America’s Battle Against Russia, China, and the Rising Global Cyber Threat.

ILTA Webinar: Mobile, Secure NetDocuments Workflows: NetDocuments® DMS + LINK Encrypted App

Do you use NetDocuments® DMS today or are you evaluating NetDocuments? If you are looking for an encrypted container app approach for mobile NetDocuments DMS, our LINK app may provide that extra client-side security that you are looking for.

Date and time: Monday, February 11, 2019, Noon EST

What does LINK’s secure container mean for you? With the LINK app, documents cannot be uploaded to services like Box, or opened in 3rd party apps, or saved to the local device. Users cannot mass export documents outside of your network.

In this webinar we will show document plus email workflows in our LINK app. For example, you can open a NetDocuments link in email securely within the LINK container. It’s easy to check an email attachment into NetDocuments DMS. And it’s quick to use LINK’s predictive filing to file email to NetDocuments or Outlook folders because LINK displays “Recommend Folders.”

In this webinar we will show document plus email workflows in our LINK app. For example, you can open a NetDocuments link in email securely within the LINK container. It’s easy to check an email attachment into NetDocuments DMS. And it’s quick to use LINK’s predictive filing to file email to NetDocuments or Outlook folders because LINK displays “Recommend Folders.”

We will start with an introduction from Vanessa Nguyen, Solutions Expert with NetDocuments.
After a short orientation to the LINK app, you will see a demo of LINK’s integration with NetDocuments DMS.

Join us for this 45-minute webinar to see NetDocuments plus LINK workflows, including:
• Navigation and search of NetDocuments
• In-app comparison of Microsoft Word documents with compareDocs by DocsCorp®
• In-app annotation
• Editing with the optional Microsoft Word app integration
• Import an email attachment to NetDocuments
• Predictive filing and email management

The LINK mobile app provides these security measures and more:
• Containerization of documents & remote wipe of the LINK app
• Encryption of firm data at-rest and in-transit
• LINK Mobile DLP (Data Loss Prevention) features
• Certificate-based device authentication – prevents Man-in-the-Middle attacks (WiFi)
• Built-in second factor authentication; first factor is the AD password
• Optional integration with MS Azure AD Information Rights Management

Speakers
NetDocuments: Vanessa Nguyen, Solutions Expert
Mobile Helix: Maureen Blando, President

If you cannot be present for the live webinar, please register and you will receive an email with a link to the recorded webinar. Questions? Email: contact@mobilehelix.com

Compare, Annotate, & Bookmark in LINK

What Can You Do With the LINK App?

If a picture is worth a thousand words then a video is worth a few thousand?

Our LINK app is so visual that we like to SHOW what it does. This video shows how LINK enables workflows for lawyers, especially document comparison and annotation.

What Can You Do With the LINK App? 2:22 from LINK App by Mobile Helix on Vimeo.

ILTA Webinar, Dec. 10th: Data Loss Prevention on Mobile with Seth Hallem

Mobile devices are constantly transacting with sensitive corporate data. Historically, most of that traffic is emails and email attachments. Increasingly, attorneys want to do more on their mobile devices, including annotating and editing documents. Much time and energy has been invested in DLP on the desktop, but what is the state of the art in mobile?

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ILTA Webinar, Nov. 16th: Demo – Integration of Email and DMS for Document Workflows with the LINK App

Lawyers live in Outlook email and work with documents in DMS constantly. In this webinar see a demo of how the LINK app makes it easy to carry out legal work functions on a mobile device.
This 30-minute webinar will be 90% demo. Register HERE. 

You will see:
• Full iManage® and NetDocuments® DMS access
• Open a DMS link in Email, view document with any tracked changes
• Import an email attachment into DMS
• Compare an email attachment to a document in DMS
• In-app annotation; in-app comparison
• Edit with the MS Word app

LINK is a secure container app which can be remotely wiped. Data is encrypted at-rest and in-transit. LINK includes built-in biometric (or PIN code) second factor for quick, secure authentication. Devices are authenticated with certificates to prevent Man in the Middle (MITM) attacks.LINK is available today for iPads and iPhones. Android is in development, slated for late 2018 release.

 

For additional information, contact Maureen Blando at Mobile Helix: maureen at mobilehelix.com +1 347-508-0967

Date/Time: Nov 16, 2018 12:00 PM ET
Register HERE. 

ILTA Webinar: A Single Encrypted App for DMS, Annotation, Comparison, & Email Workflows – LINK App Demo

Date and Time: Monday, October 15th at Noon ET

With our LINK app lawyers do real work on smartphones and tablets. We will demo opening attachments and viewing tracked changes, comparing documents, annotating documents, then emailing or checking-in to DMS. File email or attachments to DMS with a few taps. 

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ILTA Webinar: Edit, Annotate, Compare, Email – DMS Workflows on Your iPad & iPhone

This 30-minute webinar will show you how lawyers view, edit, annotate, compare, and send documents with our LINK app. Date and time: Sept 17, 2018 12:00 PM ET.

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-Full iManage® and NetDocuments® DMS access, check-in, check-out, and search
-Compare an attachment in Email to a document in DMS, edit or annotate, check-in to DMS
-Open a DMS link in Email, view tracked changes, then view with tracked changes accepted
-Use in-app annotation to mark up a document to share with a colleague or client
-Import an attachment into DMS
-Edit with the Word app, check the new document into DMS

LINK 3.5 split screen annotated

LINK’s Split-Screen View of Two Document Versions

LINK gives you easy and secure access to documents in iManage®, NetDocuments®, OneDrive for Business, SharePoint libraries and even in your Home Directory on the firm network.

This 30-minute webinar will be all demo. Join us!

LINK is a secure container app which can be remotely wiped. Data is encrypted at-rest and in-transit. LINK includes built-in Touch ID, Face ID, or PIN code 2F for quick, secure authentication.

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For more information: contact@mobilehelix.com