Mobile Helix Demonstrates New LINK Mobile App Productivity Features for Lawyers at ILTACON 2015

See you Sunday at Caesars!

Ceasars_Palace_atrium Wikimedia Commons greater crop

Mobile Helix, a pioneer in encrypted mobile solutions for lawyers, announced today that it will unveil the latest features of its LINK mobile app at ILTACON 2015. LINK is a single secure app which enables lawyers to work with DMS, NetDocuments, Outlook, SharePoint, and the firm intranet from smartphones and tablets.

Mobile Helix will demonstrate LINK’s new line-up of features which no other single app offers including: viewable NRL attachments; Send-and-File-to DMS; secure document edit; and search of all repositories, including DMS.

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Doubling Down on ILTACON 2015

Caesars Postcard

Isn’t this a fantastic photo of Caesars – when it was smack in the middle of the desert?

ILTACON 2015 kicks off at the modern day Caesars Palace on August 30th. The technical content is invaluable and the people are fantastic. Peer-to-peer sharing of successes and networking with like-minded techies are the hallmarks of ILTACON.

If you use DMS including NetDocuments, or SharePoint, mark our session on Wednesday, 3:30 PM, in your conference app and join us:

“DMS & SharePoint – Mobile Productivity is Easier than You Think.”

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Email is Alive & Kicking

Email Jay Yarrow delete 2K emails

Ah, email. Can’t live with it; can’t live without it. If, like me, you work with clients and people outside of your company, email is probably your lifeline.

At the same time, many of us are inundated with email. The Inbox is so overwhelming that people turn to chat to rise above the noise. Thus the debate as to whether email is dead.

Email Productivity Curve

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Enterprise: Time to Get Onboard, “Mobile is Eating the World”

Photo: Charles Forerunner/Unsplash

Photo: Charles Forerunner/Unsplash

Inspired by data from “Mobile is Eating the World” by Benedict Evans of Andreessen Horowitz venture capital firm, aka A16Z. 

Smartphones and the software which runs on them are changing everything we do. How we take photos has radically changed. We pay for lunch with our phones and order groceries from an app. It’s easy and efficient.

I am interested in enterprise mobility. Some of the data in “Mobile is Eating the World” should be a wake-up call to businesses. Below, marked with bullets, I have cited a few data points from “Mobile is Eating the World.” My thoughts on enterprise mobility are in blue font.

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ILTA Docks at the Inner Harbor – SharePoint Symposium 2015

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This year the ILTA SharePoint Symposium, June 9-10, is in Baltimore, right on the Inner Harbor at the Renaissance Baltimore Harborplace Hotel.  The Inner Harbor is vibrant and a model of urban revitalization. I’m looking forward to both the SPS and exploring the Inner Harbor. Below is a terrific drawing of the Baltimore harbor in 1849 with the Washington Monument in the background.

Baltimore Harbor from Federal Hill in 1849 with the Washington Monument in the Background - Public Domain

Baltimore Harbor in 1849 with the Washington Monument in the Background – Public Domain

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Legal Disrupted. A Case of the Innovator’s Dilemma

lawyer-450205_150 Scales of JusticeNo profession is immune from disruption. A business with a value of $400 billion per year is a attractive target for newcomers, ranging from financial institutions to startups. Can legal ward off its challengers? Not without changing.

“The Innovator’s Dilemma” refers to Clayton Christensen’s theory that successful companies are too focused on customers’ current needs and that they fail to adopt technologies that will fulfill customers’ future or unspoken needs. When the goose is laying the golden eggs, it can be challenging to focus on what happens after the goose is gone. Think of Blockbuster’s collapse to Netflix or Amazon’s decision to develop the Kindle. The question for the mammoth book retailer was whether they should dig in their heels and fight ebooks which threatened to cannibalize their hard copy book sales. Jeff Bezos was savvy to the Innovator’s Dilemma and chose to lead in ebooks. Today Amazon controls 67% of the ebook market.

But the Innovator’s Dilemma pertains to technology. The legal profession is not about technology…or is it?

For context, let’s look at the thoughtful internet debate over the past few weeks. The catalyst was the post, “The Profession is Doomed,” by Toby Brown, published in 3 Geeks and a Law Blog. Toby had participated in a National Conference of Bar Presidents panel on the future of the profession.

One of the panel members described a change coming in Washington State where the first licenses to Limited Licensure Legal Technicians (LLLT) will be granted this spring. An LLLT is a new non-lawyer legal professional who may advise and assist clients. An LLLT must meet certain criteria but can qualify with an associate level degree. Approval of LLLT was opposed by the Board of Governors of the Washington Bar Association but was approved by the Washington Supreme Court. Brown writes that the focus of the conference presidents and executives was on finding ways to kill the LLLT.

Brown left the conference that day convinced that the profession is doomed because those in power in the profession won’t drive change, leaving it open to disruption from without.

Another compelling post on this topic, “Big Law as Legal Fiction and the Lack of Innovation,” is written by Ron Dolin who is with the Stanford Center on the Legal Profession. Dolin looks at how Big Law firms make decisions and how they decide to innovate, or not.

Dolin points out that the stagnant growth in 75% of the AM100 contrasted with the rapid growth in lower margin legal services startups such as LegalZoom and Rocket Lawyer is evidence that change in Big Law is needed.

Dolin references Prof. William Henderson of Indiana University Law School who commends the innovation of Bryan Cave, Seyfarth Shaw, and Littler Mendelson, yet estimates that “only 10-15% of large law firms have embarked on strategic initiatives that take into account the ‘New Normal.’” Henderson has warned of a train wreck along the lines of the Innovator’s Dilemma coming in Big Law in the next 5 to 10 years.

So why are Big Law firms moving slowly? Per Dolin, Big Law grapples with various paralyzing questions: Is change really needed? Would it best to see if a few firms fail before action is taken? How significant will the costs be? It’s easy to see that PCs make sense, but how does one know how far to take new technology? And, will the benefits of these new potentially expensive changes be realized after current partners retire? Dolin points to the partner system as deterrent to innovation in Big Law.

Our view is far brighter. Today’s solutions can enable traditional legal to become more nimble and cost-effective. As a matter of disclosure, our company, Mobile Helix, provides a mobile app designed specifically for lawyers which allows lawyers to work with DMS, files, SharePoint and email from anywhere. In essence, we enable lawyers to be more responsive to clients and to get greater value from their time.

Mobility is a huge gift to lawyers. Every day we support firms which are earnestly working to provide more productivity to their lawyers. As one legal IT director stated, the ROI on any ten or fifteen minutes which a lawyer can recoup on the go is high and the personal satisfaction is great.

Mobility reduces costs because time is used more productively. Lightweight mobile solutions are a very effective way for law firms to drive efficiencies. There are technologies, including ours, which can be adopted today without massive investment. The ROI begins on the first day, not years from now.

Toby Brown did legal a service by raising the flag on this subject. Legal need not be doomed. But innovation and action is required…and the clock is ticking.

–Maureen

The Legal Mobility Disconnect

DeathtoStock_Wired6 (small)

Some interesting and thought provoking data on legal use of Mobile Technology from the ABA Techreport 2014¹, highlighting a significant “Legal Mobility Disconnect”. Though 91% of lawyers use a smartphone, and 49% are increasingly using tablets, work related mobile device use by lawyers remains limited to checking email (95%) only.

This is surprising. The ABA Legal Technology Survey shows that lawyers, like the rest of us, use mobile devices increasingly frequently in their personal lives. For example, camera (used by 66% of legal smartphone users), GPS/Maps (77.5% of legal smartphone users), Instant messaging /Chat (44% of legal smartphone users), and Text Messaging (73% of legal smartphone users).

In addition, though lawyers regularly download apps to their mobile devices for personal use (as reference, by October 2014, 85 billion apps had been downloaded from the App Store²), the majority of lawyers have never downloaded a legal-specific app (57%) or a business app (55%) to their smartphone or tablet. This highlights a significant Legal Mobility Disconnect. Most lawyers surveyed are failing to use their mobile devices to their fullest potential for work.

Why is this and what will it take to reverse this trend? Security, cost and complexity are the most often cited barriers to mobile adoption in studies of mobile enterprise adoption³. These are good reasons why lawyers have been reluctant to embrace mobility for their work.

However, there is another critical reason for the “Legal Mobility Disconnect” that has yet to be discussed. That is usability / ease of use. Since the mobile computing revolution began in 2007 with the arrival of the iPhone, we have become very sophisticated and discerning mobile users. We are quick to embrace new capabilities that are truly valuable and are easy and intuitive to use. Until this is true, new capabilities remain niche and unused, embraced only by the most geeky early adopter users.

What do we mean by usability / ease of use in a legal context? Well, we have a lot to say on this topic that we will share in blog posts to come. In addition, we are working hard to deliver a new mobile app designed specifically for lawyers that addresses this problem.

Please stay tuned – there is a more coming soon on the Legal mobility disconnect.

– Matt

1. ABA Techreport 2014 – Mobile Technology by Tom Mighell.
2. Statista Mobile Internet & Apps Portal – October 2014.
3. Fierce Mobile IT, IBM CIO Survey.

Mobility for Lawyers – File Access is Key

iphone 6 in hand V2With 91% of lawyers using smartphones¹, Legal IT professionals are deploying solutions to expand mobile productivity at their firms. Here are three tips for mobile prosperity in 2015.

1. Files for the win.
Lawyers are all about billing. Their billable work is frequently related to electronically stored docs: contracts, briefs, and supporting research. Make sure that your mobile solution provides your lawyers with secure mobile access to their files.

The challenge is that files are stored in an array of repositories. Most often files are stored on-premises in a Document Management (DM) system such as WorkSite. Files may also be stored on-premises in SharePoint or Windows/CIFS file shares. At some firms, files may be stored in NetDocuments, which is a growing cloud-hosted DM. Use of public cloud solutions like Dropbox, Box, or OneDrive for file sharing is less common.²

Wherever your firm stores its files, from WorkSite to OneDrive, make sure that your lawyers can access their files from smartphones and tablets. A lawyer needs to be able to quickly find a file, review it, then to email or share the file, along with pertinent advice, to the client.

2. User experience will make it or break it.
If you work in legal technology, you are well-familiar with this dynamic. Lawyers have high standards. Consumer apps are easy and intuitive. Lawyers want the same at work. If your mobility solution does not provide an experience which is on par with consumer apps it won’t be adopted. A single workspace app with email, files, DM, SharePoint, calendar, and contacts is ideal.

Be sure to include lawyers in your trial. Poor user experience is the leading cause of failure of enterprise mobile apps.³ There’s precious little worse than deploying a solution which becomes shelfware.

3. Keep it simple.
The world has changed. Buying physical hardware is old school. Your mobility solution should not rely on proprietary servers. If it is to be deployed on-premises, look for a solution based on Virtual Machines, HTTPS, Exchange, HTML5, that is, infrastructure which you use today. Standard IT infrastructure will keep your costs and maintenance efforts low. If your firm is ready for a cloud-hosted mobility solution, that is often the simplest way to proceed.

At Mobile Helix we specialize in mobile applications which make it easy for legal teams to be productive from smartphones and tablets. If you are exploring ways to provide mobility to your lawyers we would be happy to discuss your needs and how we might be able to help you.

–Maureen

Twitter: @mobilehelix

1. ABA TECHREPORT 2014.

2. Recent ILTA data indicates that 15% of law firms use Dropbox for large file sharing. This figure was down in 2014 from 2013.

3. Kony Enterprise Mobility Survey.

Legal IT Gems from the ILTA 2014 Technology Survey

legal it

Credit Viktor Hanacek

If you love data and Legal IT, the new International Legal Technology Association 2014 Technology Survey will be right up your alley. At 301 pages it is chock-full of fascinating data.

Over 450 law firms and legal departments responded to nearly 200 questions. The firms range in size from under 50 attorneys to over 700 attorneys on staff. I encourage you to take a look at the report for yourself. Legal IT is not like IT in other sectors. Legal IT moves more slowly in some arenas and more quickly in other arenas. Some of the data will amaze you, especially if you are from the west coast of the United States where Cloud-hosted solutions have been more readily adopted.

Email

For example, attorneys, as they will tell you, “live in email.” What email platform do they live in?

MS Exchange 2010: 78%

MS Exchange 2007: 13%

MS Exchange 2013: 6%

Office 365: 1%

Gmail: less than 1%

By far the dominant email platform at law firms is Outlook, with 91% of those surveyed still using 2007 or 2010. Email hosted in the Cloud, much like file storage in the Cloud, is far from mainstream at law firms.

Document Management Systems

Law firms use an abundance of products to manage data, search data, and discover data. One widely used type of solution is known as document management. It provides strict version control and document check-in and check-out. Firms were asked which DMS they use. Shown here are the 2013 / 2014 responses. WorkSite (now from HP) has long been the market share leader, but NetDocuments is emerging as the growth leader.

Autonomy WorkSite:  47% / 49%

OpenText/Hummingbird: 19 / 20%

Worldox: 11 / 12%

NetDocuments: 6% / 8%

At Mobile Helix, we provide mobility solutions for law firms and were especially interested in the mobile data.

Tablet Usage

Adoption of tablets is strong in law firms. An average of 40% of legal IT teams report that their attorneys use tablets or iPads. 90% have iOS tablets in use, 44% have Android, and 42% have Microsoft Surface Pros in use. Notably, this 42% for Surface Pro is up from zero percent reported last year. Surprising? For insight, read Leo Sun in Why Microsoft’s Surface Pro Could Be One of the Most Important Devices of 2015.  He accurately makes the point that legacy enterprises are dependent on Microsoft Windows products. This won’t change in the next few years. For those entities, the Surface Pro 3 provides lightweight mobility as well as compatibility with existing software. Per IDC’s report in August, tablet demand is leveling off. While the volume of Surface Pros in use at legal teams may not be high today, Legal IT professionals in many firms are testing them or have pilots in place.

Mobile Device Management

Legal IT professionals were asked, which third-party systems are you using for MDM? The responses:

None: 54%

MobileIron: 12%

Good Technology: 8%

AirWatch: 8%

The data on Mobile Device Management show that there is no clear leader in MDM in the Legal sector.  Usage is fairly evenly distributed between the top three providers. As the data show, many law firms are in the process of defining their mobile strategy and solutions.

Financial Support of Smartphones

Of the firms responding, 82% provide some type of financial support for smartphones for partners. 47% provide partial support for the phone. With respect to the service plan, 55% pay for the entire data plan while 47% pay for a portion of the data plan.

Finally, a resounding bit of data. Do you force the use of a password to unlock the screen of mobile devices? Yes – 83%.

–Maureen