ABA Webinar: Lawyers, Do It All with Your iPad

How to Drop the Laptop and Work from your iPad or iPhone

Join us on January 24th for this ABA Legal Technology Resource Center Webinar

Watch the recorded webinar HERE

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LINK 2.0 & iOS Apps at ABA TECHSHOW 2015

It flew by like lightning and now the carpet has literally been rolled up on the ABA TECHSHOW 2015. As always, the best part was the chance to network with lawyers who are not only tech savvy but tech enthusiasts and very generous with their knowledge. I attended the “60 iOS Apps in 60 Minutes Session”, which was deeply informative and lots of fun. A few of the top recommendations were:

TranscriptPad – Review and annotate transcripts. Per Jeff Richardson, @iPhoneJD, “at $90 worth twice the price.”
Overcast – Legal podcasts are a popular way to keep up with the latest in legal technology. Overcast is free for the basic version, but the $5 version is particularly productive. It removes the spaces between words and accelerates speed. Adriana Linares, @AdrianaL, especially likes that with Overcast you can send a colleague a link to a specific episode of a podcast.
Scannable by Evernote – An easy way to scan docs and business cards. Email docs or save to several apps including Evernote. Free. Recommended by Tom Mighell, @TomMighell.
Automatic App – This app provides data from your car, including mileage driven and service reminders. Joe Bahgat, @j0eybagodonuts, recommends it as it makes tracking business usage of your car a breeze. $99.95 for the adapter which plugs into your car’s diagnostic port.

There were 56 more apps, including Headspace, for mindfulness/meditation, and the Sonos speaker controller. Jeff Richardson will post them all this week on his blog, iPhoneJD.

LINK Email with File AttachMobile Helix made two major announcements. We released the new version of our mobile app for lawyers, LINK 2.0. LINK 2.0 integrates with WorkSite/FileSite and NetDocuments so that lawyers can securely access their docs and email them to clients and colleagues from smartphones and tablets. With LINK, when you send a colleague a doc which is stored in WorkSite she will receive a viewable .nrl attachment.

Two terrific new features, doc editing and file to WorkSite/FileSite will be released later this quarter.

NetDocuments announced their new Apps Marketplace at ABA TECHSHOW. We are thrilled to be one of their partners. Using their APIs we integrated LINK with NetDocuments so that NetDocuments users can access their docs, Outlook, SharePoint, and other apps from one secure app, LINK, without having to sign-on to each app. LINK’s efficient integration makes it easy to draft an Outlook email, attach a doc stored in NetDocuments, and send it to a client from your smartphone or tablet.

You can test drive LINK for free. Download LINK from the App Store here and follow the directions to “Take a Test Drive.” Try composing an email and attaching a file from SharePoint. If you have a NetDocuments account you can login into NetDocuments from the LINK app and access your own docs in LINK.

Take LINK for a drive. We would love to know what you think!

–Maureen

maureen at mobilehelix dot com

@mobilehelix

ABA TECHSHOW and the Mobile Lawyer

ABA Techshow 2015 Orange Logo

Lawyers, if “60 Apps in 60 Minutes” brings a smile to your face then you are likely a fan of the ABA TECHSHOW. “60 Apps” is one of the most popular sessions each April at the TECHSHOW. The iOS apps session will be standing room only. The apps session is followed by “60 Sites in 60 Minutes,” featuring the most useful websites for lawyers today.

This year TECHSHOW has 15 tracks with several geared toward the mobile lawyer, including “iPAD,” “Mobile,” and “Advanced IT.” TECHSHOW is especially valuable for lawyers in solo to medium-sized firms. If you are responsible for IT, litigation technology, or marketing, TECHSHOW is a wealth of information for you. TECHSHOW sessions will illustrate how to optimize today’s technology, for example:

  • Introducing Your iPad into Your iPractice
  • Litigate on the iPad
  • How Lawyers Can Effectively Engage in Social Media

The ABA TECHSHOW is a great place to meet new and long-time peers. The networking is as good as the content.

Our company, Mobile Helix, will be at ABA TECHSHOW again this year. Please stop by booth 113. We will be happy to show you our LINK mobile app for lawyers. LINK gives you access to your email and files in one encrypted app. With LINK, it’s easy to find a document, review it, and then email it to a client from your smartphone or tablet, no matter where you are located. LINK gives you a great mobile experience and lets you be productive even when you are not in the office.

See you in Chicago, April 16th to 18th!

–Maureen

Legal IT Gems from the ILTA 2014 Technology Survey

legal it

Credit Viktor Hanacek

If you love data and Legal IT, the new International Legal Technology Association 2014 Technology Survey will be right up your alley. At 301 pages it is chock-full of fascinating data.

Over 450 law firms and legal departments responded to nearly 200 questions. The firms range in size from under 50 attorneys to over 700 attorneys on staff. I encourage you to take a look at the report for yourself. Legal IT is not like IT in other sectors. Legal IT moves more slowly in some arenas and more quickly in other arenas. Some of the data will amaze you, especially if you are from the west coast of the United States where Cloud-hosted solutions have been more readily adopted.

Email

For example, attorneys, as they will tell you, “live in email.” What email platform do they live in?

MS Exchange 2010: 78%

MS Exchange 2007: 13%

MS Exchange 2013: 6%

Office 365: 1%

Gmail: less than 1%

By far the dominant email platform at law firms is Outlook, with 91% of those surveyed still using 2007 or 2010. Email hosted in the Cloud, much like file storage in the Cloud, is far from mainstream at law firms.

Document Management Systems

Law firms use an abundance of products to manage data, search data, and discover data. One widely used type of solution is known as document management. It provides strict version control and document check-in and check-out. Firms were asked which DMS they use. Shown here are the 2013 / 2014 responses. WorkSite (now from HP) has long been the market share leader, but NetDocuments is emerging as the growth leader.

Autonomy WorkSite:  47% / 49%

OpenText/Hummingbird: 19 / 20%

Worldox: 11 / 12%

NetDocuments: 6% / 8%

At Mobile Helix, we provide mobility solutions for law firms and were especially interested in the mobile data.

Tablet Usage

Adoption of tablets is strong in law firms. An average of 40% of legal IT teams report that their attorneys use tablets or iPads. 90% have iOS tablets in use, 44% have Android, and 42% have Microsoft Surface Pros in use. Notably, this 42% for Surface Pro is up from zero percent reported last year. Surprising? For insight, read Leo Sun in Why Microsoft’s Surface Pro Could Be One of the Most Important Devices of 2015.  He accurately makes the point that legacy enterprises are dependent on Microsoft Windows products. This won’t change in the next few years. For those entities, the Surface Pro 3 provides lightweight mobility as well as compatibility with existing software. Per IDC’s report in August, tablet demand is leveling off. While the volume of Surface Pros in use at legal teams may not be high today, Legal IT professionals in many firms are testing them or have pilots in place.

Mobile Device Management

Legal IT professionals were asked, which third-party systems are you using for MDM? The responses:

None: 54%

MobileIron: 12%

Good Technology: 8%

AirWatch: 8%

The data on Mobile Device Management show that there is no clear leader in MDM in the Legal sector.  Usage is fairly evenly distributed between the top three providers. As the data show, many law firms are in the process of defining their mobile strategy and solutions.

Financial Support of Smartphones

Of the firms responding, 82% provide some type of financial support for smartphones for partners. 47% provide partial support for the phone. With respect to the service plan, 55% pay for the entire data plan while 47% pay for a portion of the data plan.

Finally, a resounding bit of data. Do you force the use of a password to unlock the screen of mobile devices? Yes – 83%.

–Maureen